Data Protection regarding Photos and Film

The responsible body within the meaning of the General Data Protection Regulation (GDPR) is:

Hasso-Plattner-Institut für Digital Engineering gGmbH
Prof.-Dr.-Helmert-Str. 2-3
14482 Potsdam

Tel.: +49 (0) 331 5509 - 0
E-mail: hpi-info@hpi.de 

As the responsible body, we implement all legally required measures to protect your personal data. If you have any questions about this data protection information, or about the processing of your personal data, please contact our company data protection officer:

 TÜV SÜD Akademie GmbH
- Datenschutzbeauftragter des HPI -
Westendstr. 199
80686 München

Tel.: +49 (0)381 817082-298 
E-Mail: datenschutz@hpi.de

This data protection declaration always applies when we process your personal data, i.e., collect, save, use, transmit or delete your personal data.

In the context of events, HPI processes personal data of participants for documentation and public relations purposes.

For the aforementioned purposes, HPI may process the following categories of personal data:

• Contact information, such as first and last name, e-mail address
• Photos
• Film recordings

The processing of personal data is necessary to achieve the above-mentioned purposes. 

Unless expressly stated otherwise, the legal basis for data processing is the express consent of the participants in HPI events in accordance with Article 6 paragraph 1 sentence 1 lit. a) GDPR, the performance of a public task in accordance with Article 6 paragraph 1 sentence 1 lit. e) or a legitimate interest of HPI in accordance with Article 6 paragraph 1 sentence 1 lit. f) GDPR.

Unless expressly stated otherwise, your data may be used for public relations purposes of HPI and Hasso Plattner Foundation and may be passed on to third parties, e.g. the press. 

We do not sell any personal data to third parties!

If the processing of your personal data is based on your prior consent, you are entitled to withdraw this consent at any time with effect for the future. The processing of personal data will remain lawful until the date of receipt of your cancellation notice.

You can request information about your personal data that we have processed. Should your data no longer be valid or applicable, you can request a correction. If your data should be incomplete, you can request its completion. If we have passed on your data to third parties, we will inform these third parties about the correction, insofar as this is required by law.

You are entitled to request the deletion of your personal data if:

• your personal data is no longer required for the purposes for which it was collected,
• you have withdrawn your consent and there is no other legal basis,
• you object to the processing and there are no overriding legitimate grounds to justify processing,
• your personal data has been processed unlawfully, or
• your personal data must be deleted in order to comply with the legal requirements.

If there is a legal reason that requires the processing of the data, the right to deletion is excluded.

You have the right to request that the processing of your personal data be restricted if:

• the accuracy of your personal data is contested by you until we can prove the accuracy of the data,
• the processing is not lawful,
• your data is no longer required for the purposes of processing, but you need it to assert, exercise or defend yourself against legal claims, or
• you have raised an objection, as long as it is not yet been determined whether your interests prevail.

We may process your data on the basis of legitimate interests or in the public interest. In these cases, you have the right to object to the processing of your data. In the event of an objection, we will then only continue processing your personal data if the compelling legitimate reasons for the processing of this data demonstrably outweigh your interest in non-processing.

If you are dissatisfied with our response to your request in individual cases, you are entitled to lodge a complaint with the HPI data protection officer and the responsible supervisory authority. The responsible supervisory authority is the “Landesbeauftragte für den Datenschutz und für das Recht auf Akteneinsicht Brandenburg” (state representative for data protection and for the right to inspect files in Brandenburg), Stahnsdorfer Damm 77, 14532 Kleinmachnow.

You have the right to receive your personal data from us in a transferable and conventional format. 

All personal data will only be stored for as long as is necessary for the stated purpose. If the data is no longer required for the fulfillment of contractual or legal obligations, it will be deleted unless further storage is necessary.

The need for further storage arises, for example, for compliance with tax and commercial law retention periods or for obtaining evidence for legal disputes within the statutory limitation periods. According to civil law, limitation periods can be between three and thirty years.